2005 - 2006
MAY
6- All Board members - ARTICLES DUE TO EDITOR
Mail remaining State Rep Packets
23- May /June Presidential Papers mailed. (Including 2007State Mtg. First Call, Board
Members Intro/Final Reports, New Executive Board Directory and Calendar of Events,
Midterm Board Meeting information)
JUNE
1 - Fiscal Year begins; Club's Dues & Statistics Forms due to Vice President Click HERE for dues information
13 - Articles due to Editor
30 - 2006 State Meeting Photos due to President
JULY
11 - July / Aug Presidential Papers mailed
15 - First Draft of 2006 State Meeting Minutes due to Minutes Approval Comm. & President
16 - $5 Late Fee to unpaid clubs; VP sends Dues Notification to Club Presidents/State Reps
31 - Corrected Draft due back to Rec. Secretary
AUGUST
8 - Articles due to Editor (Include Resume Forms; Club Roster; Midterm Meeting Info,
State Meeting 2007 article)
16 - $10 Late Fee applied to unpaid clubs; VP notifies unpaid clubs State Rep & President
31 - Past State Meeting Chairman complete Final Report; Current State Meeting Chairman
complete draft of Third Call.
SEPTEMBER
1 - Make Hotel Reservation for Midterm Meeting; State Meeting Official Minutes mailed.
Nom. Chairman mails Questionnaire & Resume Forms to Executive Board
12- Sep / Oct Presidential Papers mailed
16 - $15 Late Fee applied to unpaid clubs- VP notify the club's President/State Rep
OCTOBER
1 - Midterm Meeting Registration due to Chairman; Agenda Items & Expense Vouchers
due to President; Questionnaires & Resume Forms due to Nominating Chairman
21 - Midterm Board Meeting Binghamton; 2006 Photo album due to Historian; Third Call
draft to President and State Meeting Liaison; Final Report of State Meeting 2006 due
28 - Articles due to Editor (Include Newsletter and Club Banner Contests Rules & Entry
Forms, Exec. Board Directory and Club Rosters corrections, 2007 State Meeting 2nd Call)
NOVEMBER
1- 3rd Call review finalized with State Meeting Chmn
14- Nov/ Dec Presidential Papers mailed
18 - First Draft of the Midterm Meeting Minutes due to Minutes Approval Committee and
President
HAPPY HOLIDAY SEASON!
DECEMBER
1 -Third Call Packet is mailed to Executive Board and Clubs; Corrected Midterm Minutes
due back to the Rec. Secretary
12 - Articles due to Editor. (Include MSS Application deadline; Contests entry forms & info; Proposed Amendments to Bylaws/Standing Rules; 2nd Call for 2007 State Meeting;
List of Executive Board positions; MSS Calendar Fundraiser reminder
JANUARY
HAPPY 2007!!
All clubs discuss hosting the 2009 State Meeting
9 - Jan/Feb Presidential Papers mailed.
FEBRUARY
HAPPY HEARTS!!
1 - Midterm Meeting Minutes mailed by Rec. Secretary; Credential packets mailed by
Parliamentarian; Nominating Committee's process completed; Newsletter Contest
entry forms due to Chairman; Program Booklet information due to State Meeting Chmn
13 - Newsletter Articles due to Editor [Include 2nd Call, Slate of Officers and nominees
brief personal data; Reminders for State Meeting 2007
18 - MS Scholarship Applications due to MSS Chairman.
MARCH
1 - 2007 State Meeting Registration is due; Club Banner Contest entry form due to
Chairman; MS Scholarship Application Forms sent to Committee for judging;
Nominating Chmn to mail the Slate to the Parliamentarian, President & Advisor
& send letter to nominees.
10 - MSS Committee-return score sheets to MSS Chairman
13 - Mar/April Presidential Papers mailed
15 - Credentials due to Parliamentarian; State Meeting Registration/Attendance list is sent
to Parliamentarian, President and Membership Pins Chairman
16 - MSS Chmn mails list of winners to the President, VP, Treasurer & MSS Committee;
President & Chairman mail letter of congratulations to the scholarship recipients
31 - MS Calendar Packet & monies due to FUNdraiser Chairman
APRIL
1 - Year-end Vouchers due to President; Prepare year-end reports & Display for the MOMs
Info Center; Clubs - prepare Door Sign, Banner and Chinese Auction Basket; Club
to host 2008 State Meeting- notify the President & prepare a presentation for
Saturday's General Meeting.
5- MSS Fundraiser Chmn sends calendar money to MSSF Treasurer
10 - Year-end Vouchers due to Treasurer
15- Treasurer's books closed for year-end Audit.; Prepare 990 for filing; Executive Board
members- pack files, final reports, equipment, manual and badge.
27-29 NYSOMOTC 2007 State Meeting "A Little Bit Of Heaven" hosted by Kins of Twins
MAY 4 - Newsletter Articles due to Editor
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